User Login

About MARGARET SISASENKOSI PHIRI

  • Academic Level Degree Bachelor
  • Age 28 - 32 Years
  • Industry Management
  • Viewed 34

About me

Am lady aged 31 years with 6 years experience in the records management field. Am currently employed as a Records Supervisor at Midlands State University.Am also an external assessor for HEXCO Midlands North Region (Records Management disciple). Am a Holder of a Bachelor of Science Honours Degree in Records and Archives Management from Zimbabwe Open University.

Education

Experience

  • 2020 - Present
    Midlands State University

    Records Supervisor

    DUTIES AND RESPONSIBILITIES

     Managing records throughout their lifecycle using both national and international records management standards in order to ensure transparency and accountability when conducting University business.
     Design and implementation of records management policies and procedures which facilitate in the management of records so as to ensure effective records practices.
     Designing, implementing and interpreting Records Retention and Disposal Schedules
     Organizing training workshops to equip members of staff with records management skills.
     Identification of all records created within University so as to develop relevant security, preservation and conservation strategies
     Identification of records due for destruction or permanent preservation according to the University retention and disposal schedule.
     Receiving copies of Transfer lists after records have been transferred and distributing to the appropriate department to enable easy identification and retrieval of information
     Ensuring all departments have up to date copies of approved records schedule for their records.
     Managing electronic records using electronic management systems to ensure fast, easy and secure access to records.
     Identifying and retrieving records for authorized users
     Overseeing the transition from paper to electronic records.
     Maintaining an update to date register of all records created within the University.
     Controlling and monitoring the movement and usage of files and records within the University.
     Ensuring the proper creation of records and capture of all relevant metadata.
     Classification and indexing of records.
     Carrying out records surveys/audits in order to determine records and knowledge management risks and opportunities.
     Performing records appraisal for both paper and electronic records so as to determine their value.
     Controlling incoming and outgoing mail
     Maintaining up to date registers of both incoming and outgoing mail.
     Updating and maintaining the Policy repository in order to ensure access by stakeholders.
     Supervision of records clerks.
     Compilation of end of quarter and end of year reports.
     Any other duties as assigned by the Director.

  • 2018 - Present
    Higher Examinations Council(HEXCO) Midlands North Region

    External assessor (Records Management Discipline)

    DUTIES AND RESPONSIBILITIES
     Moderation of marks
     Conducting continuous assessment
     Preparation and presentation of academic reports to the Midlands North HEXCO Academic Board.
     Determine the degree of compliance with HEXCO regulations and guidelines on external moderation of continuous assessment
     Assess the competencies acquired in Records management courses against Skills Proficiency Schedule of the course.
     Assess the accuracy and validity of marks of the internal assessors
     Verify Syllabi coverage

  • 2016 - 2020
    Midlands State University

    Records Clerk

     Arrangement and description
     Accessioning of records.
     Qualification verification during registration.
     Archiving of records in accordance with the Retention and Disposal schedule.
     File tracking.
     Filing of student records using the alpha numeric filing method.
     Conducting file census
     Conducting records surveys
     Opening of files
     Labelling of storage areas
     Carrying out disposals
     Identifying and retrieving records for authorized users
     Any other duties as assigned by the Director.

Expertise

Policy formulation
Report writing
multi tasking1
Attention to detail
Adaptability to both work and environment.

Languages

English
Proficient

Honors & awards

Skills